THE Suffolk FA Affiliation window for clubs for the 2018-2019 season is now open!

The form which will need to be completed will now be on the Whole Game System portal

To login club secretaries will need their FA Number (FAN) and their password.

If you have forgotten these, they can be recovered by clicking ‘Forgotten Your Password’ on the main WGS Page.

The affiliation form consists of seven pages which is saveable so can be completed in manageable chunks and will allow club secretaries to update team details, committee details, coaching details and County Cup entries.

Suffolk FA Football Services Manager Darryn Marsh said: “Once stage seven has been completed, your affiliation will be submitted to the County FA for approval, which we hope will be issued within 24 hours, before being able to pay for your affiliation for 2018-19 online.

“Once the invoice has been raised on the portal and paid, you will then receive your affiliation number for next season, which will be confirmed through the Online Portal.

“The deadline to complete your Affiliation is July 1st 2018. As per Suffolk FA Membership Rules, please note that there is a late affiliation fee if completed beyond that date unless previously agreed with the Football Services team.”

To make clubs’ affiliation go as smoothly as possible:

• Please renew any coaches CRC’s who may be expiring over the coming three-four months, between April and August. CRC’s can take up to 90 days to process due to the sheer volume of applications received.
  
  
• Please ensure all Treasurers and new committee members have completed their Online Safeguarding for Committee Workshop.

Safeguarding Notes & Advice

All teams in Under-18 categories must have a Club Welfare Officer who holds the FA Safeguarding Children Workshop, valid FA Criminal Records Check and the FA Club Welfare Officer Course.

If clubs have a new welfare officer, please contact Darryn Marsh as soon as possible to discuss their education and CRC status.

All coaches working with Under-18 players must have a valid FA Criminal Records Check.

All committee members (Treasurer, Secretary, Club Welfare Officer and Chairman) must complete the free online Safeguarding for Committee Members Course.

This is valid for three years and the guidance note for the course is attached below. Please note this year it is mandatory for the club treasurer to complete the course.

If you have any questions or need any assistance, please feel free to contact a member of the Football Services Team listed below and they will be happy to help.

Darryn Marsh – Football Services Manager – darryn.marsh@suffolkfa.com

Phil Barber – Football Services Officer- phillip.barber@suffolkfa.com

Melissa Stickland – Football Services Officer – melissa.stickland@suffolkfa.com